General News

Position Vacant: Administrative Assistant, part-time (14 hours per week)

Inner City Legal Centre (ICLC) is searching for an Administration Assistant who is passionate about working in the not-for-profit sector.

ICLC is a dynamic community legal centre in Kings Cross committed to improving access to law and justice for disadvantaged groups in the inner-city community and LGBTIQ communities throughout NSW. See our website for more information about our targeted communities. ICLC has a strong history of legal work and advocacy on domestic violence, family law, discrimination, human rights and other areas of law affecting our client groups.

This recruitment is for a part-time position. The successful applicant will be required to provide administration support, including support for ICLC’s volunteer program and IT systems.

Hourly rate is $38.45. Salary packaging is available to a maximum of $16,000 per annum.

For the position documentation and the selection criteria, see below. For enquiries: email the ICLC Centre Director, vicki@iclc.org.au or call 02 9332 1966.

Only applications specifically addressing each selection criteria will be considered. Email applications to vicki@iclc.org.au by 9am Tuesday 7 July 2020.

 

 

Job Description

Position Title:                       Administrative Assistant

Status:                                   Part time

Hours per week:                 14 hours (2 days) per week

Salary:                                   Level 2.2 SCHADS Award $38.45 per hr, part time *

Accountable to:                   Centre Director

Inner City Legal Centre encourages applications from Aboriginal and Torres Strait Islander people.

 

DESCRIPTION:

The Administrative Assistant is a new part-time role at the Inner City Legal Centre (ICLC) to support the Centre Director to coordinate volunteers, reporting, premises and IT systems. The role will be subject to a six month probation period, usually be based in the Kings Cross office and available for two years, with capacity for renewal.

RESPONSIBILITIES:

  • Manage the volunteer program including roster development, volunteer communication/support and the administration of training days. Also responsible for addressing volunteer enquiries;
  • Coordinate maintenance of premises, equipment and other resources of the Centre, including management of contractors (cleaner, photocopier etc);
  • Ensure IT systems operate well, data is backed up and staff have access to necessary IT equipment and systems;
  • Assistance with reporting/compliance, including the production of the annual report, accommodation grant application and acquittal and compilation of CLSP reports.

SPECIFIC DUTIES:

Volunteer program:

  • Collate student and solicitor volunteer applications, and make first contact;
  • Work with Centre Director to cull student applications ahead of training days;
  • Book training days with partner law firms three times a year, and liaise regarding catering, IT needs etc;
  • Ensure student training days are resourced appropriately and all volunteers are provided with detail they need to attend;
  • Draft volunteer rosters four times a year;
  • Ensure volunteer shifts are confirmed;
  • Book induction of new volunteer solicitors;
  • Prepare and send monthly updates to volunteer solicitors (Law Alerts).

Contracts/Maintenance:

  • Liaise with cleaners when necessary, including to ensure that recycling is optimal;
  • Be first point of contact for maintenance tradespeople and ensure they have access as necessary;
  • Arrange for service of photocopier as necessary.

Technology:

  • Be first point of contact for staff and volunteer IT enquiries, trouble-shooting simple requests and contacting IT for more complex requests (within budget);
  • Maintain assets register;
  • Develop IT replacement plan and execute (within budget), including liaison with IT contractor;
  • Coordinate email addresses for all staff and volunteers, including keeping register of passwords;
  • Ensure data is backed-up to hard-drive and taken off site weekly.

Reporting/Compliance assistance

  • Assist with production of annual report (July, August);
  • Assist with compilation of CLSP reports and plans twice a year (June and December);
  • Ensure application for accommodation grant is submitted and acquitted annually (January, February).

Other tasks as requested by the Centre Director.

ACCOUNTABILITY:

  • The Administrative Assistant is directly accountable to the Director and will take part in supervision and staff appraisals with the Centre Director.
  • The Administrative Assistant is required to work with all other staff members in a team environment.
  • The Administrative Assistant is expected to participate in regular staff meetings.

 

* Superannuation and annual leave loading is paid in addition to this. ICLC is a flexible workplace offering time in lieu options and a paid Christmas closure of 2 weeks on top of 4 weeks annual leave. In addition to this salary packaging options may mean a tax saving of up to $6,000 per annum.

 

Selection Criteria

Essential

  1. Experience coordinating people and events
  2. Excellent written and oral communication skills
  3. Understanding of the work of ICLC
  4. Strong technology skills, including hardware and software trouble-shooting experience
  5. Demonstrated ability to be well organised and to work independently

Desirable

  1. Experience working in a community legal Centre
  2. Experience working with volunteers and rosters
  3. Experience in writing compliance reports